Resource details - Appointments

Page: Booking system >> General >> [resource] >> Appointments
Here you will see all the appointments that have been reserved for a resource.
Overview
You can use the calendar to access all the appointments for the resource. Use the bar containing the day numbers to choose the corresponding day in the month that is displayed. Select the month using the left and right arrows next to the month indicator.
The individual markers in the days bar have the following meanings:
Table 108: Key to calendar icons

Icon
Description
Day number with highlighted background
Currently selected day;
The appointments list is displayed for this day.
Day number with border
Current date
Day number displayed in bold
Day has at least one appointment
Day number grey
No appointments can be made for this day

If you move the mouse over the days bar, an overview of the appointments is displayed for the corresponding day in a small window.
If you click a specific date, the table containing the appointments for this day is displayed and you can edit the appointments for this day. The number of columns that are displayed is governed by what was entered for this resource in the stock level.
The individual icons in the appointments list have the following meanings:
Table 109: Key to appointments list

Icon
Description
Released reservation period can be blocked for reservations
Blocked reservation period can be released for reservations
Delete
Delete selected appointment;
This option appears when you move the mouse over an appointment.

To configure a new appointment, the following options are available:
To call up the details of an appointment, click the corresponding name in the appointments list.
Set allowed booking times
Here, you can enter the periods during which the current resource may be reserved. The standard business hours are entered as the default setting; see Business hours, above. You can override these times here. These times then only apply for this resource.
Save your entries by clicking Save.
Batch release
You can use the batch release function to configure simple releases/blocks for specific periods of time. Such exceptions could be special opening hours, closure for vacation, etc. During these periods, the resource is not available as usual. However, in order not to have to change the general hours of business for this resource for this limited period, you can enter the exception period here.
The various fields have the following meanings:
Table 110: Fields for batch release

Field name
Description
Field type
Example
Start date
Date of the first day from which the exception should apply
Date field
12.02.2008
End date
Date of the last day to which the exception should apply
Option button + date field
12.04.2008
Repeated occurrence
Number of occasions that the modified times may be used;
This is evaluated in conjunction with the field Repetition.
Option button + entry field, numeric
5
Repetition
The time interval between repetitions of the exception periods;
Repeat as many times during the repetition period as specified in the Repeated occurrence field
Option button
 
Mornings from/to
Changed opening hours in the morning
Entry field, alphanumeric
09:00
12:00
Afternoons from/to
Changed opening hours in the afternoon
Entry field, alphanumeric
13:00
18:00

Closing through noonday is not necessary.
Save your entries by clicking Save.
Note: The exception periods for the resource are entered in the calendar for the number of weeks specified in Repetition. The maximum number is limited by the system to 30.
Examples for batch approval: