Bookings

Page: Booking system >> Services >> [Service] >> Bookings
Here you will see all the bookings that have been reserved for a service in a calendar overview format.
Overview
You can use the calendar to access all the bookings for the service. Use the bar containing the day numbers to choose the corresponding day in the month that is displayed. Select the month using the left and right arrows next to the month indicator.
The individual icons in the days bar have the following meanings:
Table 9: Key to calendar icons

Icon
Description
Day number with highlighted background
Currently selected day;
The bookings list is displayed for this day.
Day number with border
Current date
Day number displayed in bold
Day has at least one booking
Day number grey
No bookings can be created for this day.

If you move the mouse over the days bar, an overview of the bookings for the corresponding day is displayed in a small window.
If you click a specific date, the table containing the bookings for this day is displayed and you can edit the bookings for this day. The number of columns that are displayed is governed by what was entered for this service in the stock level.
The individual icons in the bookings list have the following meanings:
Table 10: Key to bookings list

Icon
Description
Released reservation period can be blocked for reservations
Blocked reservation period can be released for reservations
Delete
Delete selected bookings;
This function appears when you move the mouse over the booking.

To configure a new booking, the following options are available:
To call up the details for an booking, click the corresponding entry in the bookings list.
Set allowed booking times
Here you can enter the periods during which the current service may be reserved. The business hours are entered as the default setting; see Business hours! You can overwrite these times here. These times then only apply for this service.
Save your entries by clicking Save.
Batch clearance
You can use the batch release function to configure simple releases/blocks for specific periods of time. Such exceptions could be special opening hours, closure for vacation, etc. During these periods, the service is not available as usual. However, in order not to have to change the general hours of business for this service for this limited period, you can enter the exception period here.
The various fields have the following meanings:
Table 11: Fields for batch release

Field name
Description
Field type
Example
Start date
Date of the first day from which the exception should apply
Date field
02/12/2010
End date
Date of the last day to which the exception should apply
Option button + date field
04/12/2010
Multiple occurrence
Number of occasions that the modified times may be used;
This is evaluated in conjunction with the field Repetition.
Option button + entry field, numeric
5
Repetition
The time interval between repetitions of the exception periods;
Repeat as many times during the repetition period as specified in the Repeated occurrence field
Option button
 
Mornings from/to
Differing business hours in the morning
Entry field, alphanumeric
09:00
12:00
Afternoons from/to
Differing business hours in the afternoon
Entry field, alphanumeric
13:00
18:00

Closing during lunch is not necessarily required.
Save your entries by clicking Save.
Note: The exception periods for the service are entered in the calendar for the number of weeks specified in Repetition. The maximum number is limited by the system to 30 repetitions.
Examples for batch approval: