Appointments
Page: Booking system >> Services >> [Service] >> AppointmentsHere you will see all the appointments that have been reserved for a service in a calendar overview format.OverviewYou can use the calendar to access all the appointments for the service. Use the bar containing the day numbers to choose the corresponding day in the month that is displayed. Select the month using the left and right arrows next to the month indicator.The individual icons in the days bar have the following meanings:Table 9: Key to calendar icons
If you move the mouse over the days bar, an overview of the appointments for the corresponding day is displayed in a small window.If you click a specific date, the table containing the appointments for this day is displayed and you can edit the appointments for this day. The number of columns that are displayed is governed by what was entered for this service in the stock level.The individual icons in the appointments list have the following meanings:Table 10: Key to appointments list
To configure a new appointment, the following options are available:
- Click a time period in the day list and enter the details; see Appointment details.
- Click the New appointment link and enter the details; see Appointment details
- Create an appointment on the Web site.
To call up the details for an appointment click the corresponding entry in the appointments list.Set allowed booking timesHere you can enter the periods during which the current resource may be reserved. The overriding business hours are entered as the default setting; see Business hours. You can override these times here. These times then only apply for this service.Save your entries by clicking Save.Batch releaseYou can use the batch release function to configure simple releases/blocks for specific periods of time. Such exceptions could be special opening hours, closure for vacation, etc. During these periods, the service is not available as usual. However, in order not to have to change the general hours of business for this service for this limited period, you can enter the exception period here.The various fields have the following meanings:Table 11: Fields for batch release
Closing during lunch is not necessarily required.Save your entries by clicking Save.Note: The exception periods for the service are entered in the calendar for the number of weeks specified in Repetition. The maximum number is limited by the system to 30 repetitions.Examples for batch approval:
- Temporary closure due to holiday;
- For the start date, enter the first day of vacation.
- Enter the end date for the holiday
- Repetition: daily
- Leave fields for opening hours empty (not open)
- Shut Fridays in the coming month:
- For the start date, enter the date of the Friday on which the rule commences.
- Number: 4
- Repetition: weekly
- Enter morning opening hours; leave afternoon hours empty